Microsoft's Australian list prices for each business plan, with GST, and how to pick the one you need.
Resources / How much does Microsoft 365 cost per user in Australia?
Microsoft's Australian list prices, paid yearly, work out at about $11.55 a user a month including GST for Business Basic, $23.10 for Business Standard and $36.19 for Business Premium. Microsoft shows them without GST, as $10.50, $21.00 and $32.90. Paying month to month costs about 20% more. Most small businesses that keep customer data should be on Premium, because it adds the security tools the other two leave out.
Business Basic, per user a month incl. GST, paid yearly
Business Premium, per user a month incl. GST, paid yearly
Extra for paying month to month instead of yearly
These are Microsoft's own Australian list prices as of October 2026, per user per month, on an annual subscription. Microsoft shows them without GST, which is added at checkout. GST is 10% on most goods and services in Australia,5 so we have added it to make the numbers comparable with other quotes you get, which usually include it.
Business Basic: $10.50 plus GST, about $11.55 a month. Business Standard: $21.00 plus GST, about $23.10. Business Premium: $32.90 plus GST, about $36.19.1
Pay month to month instead and the same plans are $12.60, $25.20 and $39.48 before GST, which is 20% more for the freedom to cancel at any time.1 Microsoft raised business prices worldwide on 1 July 2026,4 so a quote or blog post from before then will be too low.
Every plan is priced per person, and up to 300 people can share a business plan. A five person business on Premium, paid yearly, is about $181 a month including GST.3
Business Basic gives you business email on your own domain, Teams, 1 TB of OneDrive storage per person, and the web and mobile versions of Word, Excel, PowerPoint and Outlook. There are no desktop apps.3 It suits staff who mostly work in a browser or on a phone.
Business Standard adds the full desktop apps, installable on up to five PCs or Macs, five tablets and five phones per person.3 This is the plan most people picture when they think of Office.
Business Premium is Standard plus the security layer: device management with Intune, Defender for Business to protect computers from malware and ransomware, Defender for Office 365 to check links and attachments in email, stronger sign-in controls, and tools to find and protect sensitive information.3 It is the only one of the three that manages and protects the devices your staff use.
If your team sits at computers all day and handles customer details, invoices or anything you would not want leaked, Premium is the one to choose. The price gap to Standard is about $13 a person a month including GST, and it buys the protections that matter most against the scams and break-ins that hit small businesses: phishing filters, device protection, and the ability to lock or wipe a lost laptop.
Standard suits a business with low-risk data that mainly needs the desktop apps and email. Basic is for people who only need email and the browser versions, such as casual staff or someone who works from a phone.
You do not have to put everyone on one plan. Mixing is normal: Premium for the people who handle money and customer data, Basic for the casuals.
Yearly or monthly. Yearly is cheaper but commits you for the year. Microsoft gives a 7-day window after a paid subscription starts to cancel for a prorated refund.1 Monthly costs more but lets you drop licences when someone leaves.
With or without Teams. Microsoft also sells each plan without Teams, for $8.10, $16.10 and $28.10 a month before GST.2 Only worth it if you genuinely use another chat and meeting tool and are sure you will not want Teams.
Copilot. Standard and Premium are also sold bundled with Microsoft 365 Copilot, at $35.20 and $47.90 a month before GST, or Copilot can be added to a plan for $31.40.3 Every plan already includes the free Copilot Chat,3 so try that before paying for the full version.
The licence is only part of the cost of running Microsoft 365 properly. Someone has to set it up securely in the first place: multi-factor sign-in, the right sharing settings, email security records on your domain, and a plan for backups, which Microsoft does not do the way most people assume.
If you are moving from another email provider, there is also the migration itself. Ours is from $1,200 for a small business and usually takes one to two weeks, with the cutover done in a single after-hours window.
And somebody needs to look after it: adding and removing people, resetting passwords, keeping the security settings current. That can be you, or a managed IT provider, but it should be somebody by name.
You can buy licences directly from Microsoft with a credit card, or through a Microsoft partner who bills you and manages them for you. Either way, when you compare quotes, check three things: whether the price is per user per month, whether it includes GST, and whether it assumes a yearly or a monthly commitment. Those three explain most of the difference between two quotes for the same plan, and a quote that does not say is worth a quick question before you sign.
Microsoft 365 migration in Sydney: How we move your email and files across, from $1,200.
How long does a Microsoft 365 migration actually take?: One to two weeks for most small businesses, and what happens when.
Does Microsoft back up my emails and files?: What Microsoft keeps, for how long, and what it does not.
Microsoft lists it at $32.90 a user a month before GST on a yearly subscription, about $36.19 including GST. Month to month it is $39.48 before GST.
No. Microsoft's Australian prices are shown without GST, which is added at checkout where it applies. Add 10% to compare them with prices that include GST.
For staff who only need email, Teams and the browser versions of Office, yes. It has no desktop apps and none of Premium's device and email security tools, so it is rarely the right choice for everyone.
Yes. Many small businesses put the people handling money and customer data on Premium and casual or phone-only staff on Basic. Each person needs one licence.
Yes. Microsoft raised commercial Microsoft 365 prices worldwide from 1 July 2026, for both yearly and monthly billing. Check any quote dated before then against the current list.
Tell us how many people you have and what they do. We will tell you which plan each person needs, and what it should cost. Free 30-minute call, no obligation.
Prefer to talk? Call (02) 9053 8789.
Belivanis Information Systems